Executive Assistant to the Managing Director

To provide high-level, proactive administrative and operational support to the Managing Director, ensuring their day-to-day activities run smoothly and efficiently. This role requires someone who can manage sensitive information, anticipate needs, and maintain professionalism and composure in a high-pressure environment.

Key Responsibilities

• Manage the MD’s diary, meetings, and travel arrangements with attention to detail and accuracy.
• Draft, review, and manage correspondence on behalf of the MD.
• Prepare reports, presentations, and documentation with precision and professionalism.
• Act as first point of contact for internal and external stakeholders, handling all interactions with discretion.
• Prioritise, track, and follow up on tasks and deadlines to ensure effective completion of the MD’s priorities.
• Assist in project coordination, keeping timelines and actions on track.
• Anticipate needs and identify opportunities to improve workflow and efficiency.
• Provide support in managing sensitive or confidential matters.

Skills and Attributes

• Exceptional organisational and time-management skills.
• High level of professionalism, discretion, and emotional resilience.
• Strong written and verbal communication skills.
• Ability to work independently and proactively, anticipating needs and challenges.
• Calm under pressure, adaptable, and able to manage complex or sensitive interactions.
• Meticulous attention to detail and accuracy.
• Strong technological proficiency (Microsoft Office Suite, online collaboration tools).

Advantageous

• Experience supporting a senior executive with a demanding or high-pressure style.
• Familiarity with corporate services or accounting environments.
• Project coordination or basic workflow management experience.

• Minimum of 5 years’ proven experience as an Executive Assistant or in a senior administrative role supporting a high-level executive.
• Experience in corporate services, professional services, or a similarly fast-paced environment preferred.
• Demonstrated ability to handle confidential information with discretion.

• Minimum of A-levels (or equivalent); degree preferred but not essential.
• Professional administrative or executive support certification is a plus.